Gigi Organisation Administrator Documentation
This document should guide an Organisation Adminstrator through the processes to administer an organisation account within Gigi.
The structure of the document is according how to obtain the precondtions needed to act as Organisation Adminstrator and the workflow to adminster an organisation account.
The documentation is based on the software release 0.1-63-g15f6a8ad.
This documentation covers only the needs of an Organisation RA Agent. All elements used by an ordinary user a covered in the documentation "Gigi User Documentation". There are separate documentations for users with the role RA Agent, Org RA Agent and Supporter.
An Organisation Adminstrator (Org Admin) is a normal RA Agent who is enpowered to act as adminsitrator to an organisation account.
Two levels of Organisation Administartors are available:
An Org Admin must meet the precondition of a normal RA Agent. Additional to that he needs to be trained to verify organisations. This current knowledge needs to be proofed by passing the Organisation Administrator Data Protection Challenge on the Quiz-System.
The last success full passed test needs to be no older then 12 months.
The Org Admin is appointed by the exceutive represantive of the organisation. An Organisation RA Agent or an Organisation Adminstrator of the organsiation will grant the approbribate rights.
To act as Org Admin a change to the organisation account is needed. An Org Admin has an addional menue entry to get access to organisation account.
Screenshot Organisation Admin menue
They can either see a list of organisation to which they have been appointed as Org Admin or to switch to an organsiation account.
After View organisation is used a list of organisation accounts is displayed.
Screenshot View organisation list
By clicking onto the organisation link the list of all Org Admins for the organisation is given.
Screenshot View Organisation Administrator
There are two ways to switch to an organsiation account.
After Switch to Organsiation is used a list of organisation is displayed.
Screenshot Switch to Organisation list
Use the button Switch to this organsiation to get access to the organsiation account.
After the switch all tasks as Org Admin can be done. This is displayed with a change of the login status on the right hand top corner of the website.
Screenshot Login status
To switch back to the personal account use Switch to Organisation from the Organsiation Admin menue.
Screenshot Switch to personal account
Now Switch back to personal context is used.
The switch to an organsiation account and back can also be done over the way My Account - My Details. At the and of the page the swicht can be made.
A domain to an organsiationa ccount can only be entered to the account through an Organisation RA Agent.
An Org Admin needs to verify the domain to prove that the domain is still controlled from the organsiation.
All listed domains can be viewed with Verification - Domains
Screenshot List of Domains
The verification of a domains is done as discribed in the "Gigi User Documentation".
A precondition to issue certificate in an organsiation account is dthat the top level domain of the email address is a verifed domain.
The Org Admin MUST verify the identity of a person a certificate is used for. They MUST keep a record of the identity proof.
The general process of creating a certificate is discribed in the "Gigi User Documentation".
Screenshot Create certificate
The only difference is in the available key types and the use of names.
For a personal certificate any name can be entered. The Org Admin MUST be sure about the identity of the person.
Screenshot Choose certifcate profile
Select the appropriate key type according to the needs:
| Key type | Description |
|---|---|
ssl-client (orga) |
Used for authentication and login |
mail (orga) |
Used to sign and encrypt documents and emails |
ssl-client + mail (orga) |
Used for authentication & login and sign & encrypt documents & emails |
ssl-server (orga) |
Used for SSL/TLS encryption on servers |
codesign (orga) |
Used for signing code, only available with code signing ability |
A cerificate can be removed as discribed in the "Gigi User Documentation".
There are two ways to add or remove an Org Admin of an organisation acount.
Screenshot View Organisation Administrator
Add the preferred email address to the personal account of the designated Org Admin to the field. With the checkbox master a Mast org Admin is defined. With Add the Org Admin is added to the organisation account.
If the entered email address points to an account who has not the needed precondition, fullfil requirements to be an RA Agent, the request will be rejected and error messages will be displayed.
To remove an Org Admin from an organsiation account use the "X" Button.